Best HR Software in Singapore 2023

Check our here the Best Human Resource Software in Singapore and their Key features, benefits, and pricing.

by Mehak Mahajan, Consultant – Digital HR, hrtech

Managing human resources is an essential part of running a successful business. In today’s competitive business environment, HR software has become a valuable tool for businesses in Singapore to streamline HR processes and improve employee engagement. HR software is designed to automate and manage various HR tasks, including payroll, employee benefits, recruitment, and performance management. In this blog post, we’ll explore the top HR software solutions available in Singapore and their key features, benefits, and pricing.

Top HR Software Solutions in Singapore:

The below are the list of best HR Software in Singapore 2023:-

Workday
QuickHR
Darwinbox
SAP SuccessFactors
Unit4
BIPO
Talenox
Info-Tech
JustLogin
Payboy

Workday

As the workplace evolves, HR must streamline processes and empower workers to align with strategic business initiatives. Workday HCM offers a cloud-based, user-friendly system with a single source of data and real-time analytics. It evolves to meet changing business objectives and provides up-to-date capabilities on browsers or mobile devices.

USPs:

The software provides valuable insights into global workforce and key metrics for informed decision-making and adaptation to changes.
Mobile-first design and machine learning capabilities offer personalized enterprise experiences and enable smarter and faster business decisions.
Skills Cloud feature provides a business-centric approach to skills management with a skills count and an ontology of over 55,000 skills, streamlining skills reporting and improving search experience for workers.

Key Features:

Features include Human Resources Management, Organization Management, Business Process Management, and Reporting and Analytics
Offers Employee and Manager Self-Service, Contingent Labor Management, and Absence Management
Includes tools for Benefits Administration, ACA Management, Compensation Management, and Talent Optimization
Features for Performance Enablement, Goal Management, Career and Development Planning, Talent Pipeline, and Talent Marketplace
Offers a free trial period option

QuickHR

QuickHR is a Singapore-based cloud-based HR software designed to simplify and automate HR processes and workflows for small and medium-sized businesses as well as MNCs. QuickHR’s comprehensive HR suite includes modules for employee information management, payroll processing, leave and attendance management, performance management, and recruitment management.

Key Features:

The software offers customizable templates, an employee self-service portal, real-time payroll processing, and report generation.
QuickHR provides mobile access for employees to view their HR information and perform tasks on-the-go.
However, the software lacks a benefits management feature, which may be a disadvantage for some organizations.
QuickHR has an affordable pricing model, with a free trial period and pricing starting from S$ 2 per user per month.

USPs:

Affordable and scalable software for small businesses
Excellent customer service and ease of use
Local support and compliance with local employment laws and regulations
Robust payroll capabilities, including customizable itemized payslips and CPF submission
Ability to schedule, track, and calculate overtime with integrated thermal biometric devices and mobile and tablet apps
Candidate database access with AI scoring and matching algorithms for identifying best-fit candidates for open positions.

Darwinbox

Darwinbox is an APAC based HR software solution that manages all HR needs throughout the employee life cycle. It caters to over 600 global enterprises with more than 1.3 million employees on its platform. In 2021, Darwinbox was the youngest brand to make it to Gartner’s Magic Quadrant for enterprise cloud HCMs and holds the highest rating for an HCM on Gartner Peer Insights.

Key Features:

Darwinbox provides talent management tools for identifying, awarding, and retaining high performers.
The platform offers people analytics for custom reports and predictive modeling.
The employee engagement module facilitates interaction at work through surveys, intranet, groups, and rewards.
Time and attendance features include Geo-tagging, roster and shift management, and personalized policies.
The software simplifies transactions and enables intelligent record keeping with configurable workflows.
The recruitment module provides A.I.-based CV ranking, candidate portal, workflows, and digital offer letters.
Darwinbox’s pricing starts at S$ 8 per employee per month, and it does not offer a free trial or free version.

USPs:

Darwinbox offers highly configurable features that can be customized to solve diverse needs of Asia’s enterprises, such as custom fields and workflows
The platform has a fast-track implementation process and intuitive user experience
Seamless integrations with other systems make it easy to use
Darwinbox’s data security ensures that sensitive HR data is always safe
The platform has a mobile-first approach with a 100% mobile ESS, along with voicebot and WhatsApp integration, making adoption easy.

SAP SuccessFactors

SAP SuccessFactors HXM Suite is a cloud-based HCM software suite that includes solutions for core HR and payroll, talent management, HR analytics, and employee experience management. The suite offers individualized experiences to keep employees happy, productive, and engaged. It’s used by over 235 million users in 200+ countries and territories worldwide, and has been part of the SAP family since 2012.

Key Features:

The SAP SuccessFactors HXM Suite offers a comprehensive suite of cloud-based HCM solutions, categorized into four main areas.
The first area is Employee Experience Management, which includes tools for conducting employee surveys, analyzing feedback, and providing guided action plans.
The second area is Core HR and Payroll, which encompasses a powerful HR information system, payroll software, self-service HR, time and attendance, and other essential functions.
The third area is Talent Management, which includes solutions for recruiting, onboarding, learning, performance management, compensation, and more.
Finally, there is HR Analytics and Workforce Planning, which offers AI-powered people analytics, scenario modeling, what-if analysis, and strategic workforce planning.
The software also offers a free trial period option. The SAP SuccessFactors HXM Suite is used by over 235 million users in 200+ countries and territories around the world.

USPs:

SAP offers a bottom-up approach to skill development
The user experience is simple and intuitive
SAP provides cross-enterprise insight and intelligence into the workforce, impact, and HR costs
The platform includes features that drive inclusion and belonging while eliminating biases
Users can start anywhere based on their needs, without launching core HR first
SAP provides localisation frameworks for managing country and regional regulations

Unit4

Unit4 is a cloud-based HR software solution designed for mid-sized and large enterprises with 100 or more employees across various industries. It is geared towards companies that prioritize employee engagement and retention.

Key Features:

Core HR Management:

Manage employee’s hire-to-retire cycle with central control center and database
Intelligent workflows and self-service reduce manual processes and errors
Improve time, attendance, and leave management

Payroll Management:

Use a shared database for HR, Payroll, and Finance
Automate payroll processes to save time and minimize errors
Streamline workflows to reduce manual intervention

Talent Management:

Performance Management:

Ask for feedback and align objectives with company strategy
Manage conversations from onboarding to performance reviews
Identify high-performers with data aggregation and analysis

Employee Engagement:

Send mini-surveys to detect opportunities and prevent issues
Easily track engagement data and spot trends using heatmaps
Support online, offline, and blended learning

People Planning & Analytics:

Make better-informed people-based decisions, including deployment
Apply data from ERP and HCM systems across the organization
Use purpose-built analytics for people-centric organizations

Compensation Planning:

Use a shared database for accuracy and efficiency
Automate payroll processes to save time and minimize errors
Streamline workflows to reduce manual intervention.

Pricing: Unit4’s pricing starts at S$13.9 per user per month, with option for a free trial period.

USPs:

Unit4’s HR solutions aim to provide a superior People Experience throughout the organization.
Unit4 HRM provides more individualized control, clearer insights, and faster time-to-value for better decision-making.
Unit4 offers intelligent HR solutions that deliver the right information to your people when and where they need it.

BIPO

BIPO is a renowned HR service provider in the Asia Pacific region with headquarters located in Singapore, and a global R&D center situated in Indonesia. It is present in several countries such as Australia, China, Hong Kong, New Zealand, Philippines, Vietnam, Taiwan, and Thailand, and has business links in over 10 countries and regions. The primary focus is on providing innovative solutions to clients for effectively managing their HR requirements.

Key Features:

BIPO Personnel: Personalised hub with shared company calendar and news. Easy-to-configure organisation charts and employee profiles.
BIPO Payroll: Fully compliant with local regulations such as IRAS, CPF, and MOM. Simple payroll processing with automated calculation and multi-currency transactions.
BIPO Leave Management: Customise leave policies, multi-approval structures with on-the-spot approval. Track teamâ€™s leave status with calendar view.
BIPO Time & Attendance: Simple clock-in and out using mobile app, biometrics, or iris scanners. Easily manage complex, multi-shift patterns with real-time tracking.
BIPO Safe Entry: Contactless check-in with AI facial recognition and temperature scan, integrated with payroll and attendance. Capture information for contact tracing, enhancing workplace safety.
BIPO Claims: Supports multi-currency claims. Submit and track claims with flexible approval settings on-the-go. Seamless expense management and processing.
BIPO Training: Manage the right training and upskilling for your employees with easy tracking of progress and achievements.
BIPO Appraisal: Evaluate and review performance with customisable templates and assessment frameworks.

USPs:

Next-Gen HR:

Highly customisable and integrated HR applications tailored to your business.
Intuitive and easy-to-configure dashboards and reports.

Full-Suite HRMS:

Cutting edge HR features from Onboarding to Payroll to HR Management.
Secured employee data and statutory compliance.

Made For Mobility:

Track attendance on-the-go in real-time.
Clock-in/out using Facial Recognition, GPS and WiFi.
Auto-sync for seamless payroll processing.

Talenox

Talenox is a Singapore-based HR software solution that provides an easy-to-use and affordable cloud-based platform for HR management. Talenox’s target audience includes small and medium-sized businesses, startups, and accounting firms in Singapore.

Key Features:

Profiles:

A secure and comprehensive database that works with the Payroll and Leave apps in Talenox.
Allows for quick recording, editing, and searching of company and employee information.
Employee data can be added by importing a spreadsheet or manually keying in details.

Payroll:

Allows for the disbursement of salaries for individuals or batches of employees based on payment schedule.
One-click export of bank files and automatic emailing of paychecks when payroll batch is confirmed.
Singapore-based companies can expect automatic calculation of CPF, donation fund, O & A Wage ceiling, and SDL to FWL estimation during payroll processing.

Leave:

Allows for the review and approval of employees’ leave balance and applications.
Equipped with the latest Employment Act regulations, country-specific holidays, and time-off benefits.
Different Leave Grades can be set for different employee groups and approvers can be appointed.
Any leave taken will reflect in the Payroll app.

Pricing: Talenox provides a free plan which is unlimited for organisations. The suite plan is priced variable for different number of employees. There is also a free trial period and free version available.

USPs:

Localized support and compliance with Singapore’s employment regulations (CPF, SDL, IRAS, MOM, Donation funds).
Directly integrated with complementary solutions, statutory bonds and banks.

Info-Tech

Info-Tech is a cloud-based HR software solution established in 1996 and is dedicated to assisting businesses of all sizes and industries in digitizing their HR operations and elevating their productivity growth. With a team of 80 members across the Asia-Pacific region, it is a proud achiever of several notable milestones, including being the first to integrate SafeEntry with AI Mobile Face Recognition App and the first HR and Payroll Software Provider in Singapore to receive the Data Protection Trustmark certification from IMDA, an honor granted to only 30 organizations. It has been awarded the Singapore SME 1000 Company for five consecutive years, the Singapore Prestige Brand Award for Established Brands in 2019, the HR Vendors of The Year for Best HR Software & Best Payroll Software in 2020, and was a finalist for the SG TechBlazer Award for the Most Impactful category in 2019.

Key Features:

Info-Pay: Online submission compliance with CPF Board, IRAS, and Bank GIRO requirements.
Info-Leave: View and assign leave eligibility, apply or cancel leave, approve or reject leave requests, and apply for leave on behalf of employees.
Info-Time: Real-time tracking of clock-in and out, creation of multiple shift patterns with varying OT and lateness rules.
Info-Claim: Mobile app or portal submission and approval of claims with 3 levels of approval.
Info-Appraisal: Creation, assignment, and approval of appraisal templates for employees.
Mobile App: Features include facial recognition, GPS location, offline clocking, geo-fencing, kiosk mode, and more.

Pricing: It’s pricing starts at S$2/month/user with no free trial period or version.

USPs:

Info-Time: Capture attendance, lateness, overtime, and other related information about employees.
Info-Pay: Approved by CPF Board, online submission of IR8A to IRAS (Auto Inclusion), and GIRO payment to banks in Singapore.
Info-Leave: Approve or reject employee leave requests, view leave eligibility, and related information.

JustLogin

JustLogin is a Software-as-a-Service (SaaS) provider based in Singapore that offers a suite of HR and office collaborative applications for businesses worldwide. Their applications streamline administrative work processes and communication channels, leading to significant enhancements in staff productivity and office efficiency.

Key Features:

JustPayroll: Run payroll in 3 simple steps, automated calculations, embedded regulations for compliance, integration with QuickBooks Online and Xero.
JustLeave: Automated routing for leave requests, second level approval, team member leave schedule visibility.
JustClock: Mobile clock-in/out with facial recognition powered by AI to prevent buddy punching.
JustExpense: Seamless expense reimbursement with intelligent workflow engine and integration with financial applications.
JustBenefits: Centralized location to define and customize multiple employee benefit types.
JustPeople: HRMS alternative to store employee data including personal details, education & skills, employment history, and digital documents.

Pricing: JustLogin offers pricing plans starting from S$ 5 per employee per month with a free trial period.

USPs:

JustPayroll: Easily run payroll in 3 steps with automated calculations and compliance with IRAS, CPF, and MOM regulations.
JustLeave: Streamline employee leave management with automatic routing of requests to the appropriate manager and optional second level approval.
JustClock: Simplify time and attendance tracking with facial recognition powered by AI for accurate verification and prevention of buddy punching.

Payboy

Payboy is a cloud-based Human Resources Management System that offers top-notch Payroll, Leave, Claims, Time Attendance, and Shift-scheduling functions. It is designed to be user-friendly and scalable, making it suitable for businesses of any size. Payboy has already gained the trust of more than 300 companies and over 20,000 employees in their journey towards automating their routine HR processes.

Key Features:

Payroll Module: Generate accurate and itemized payslips for full-timers, part-timers, and freelancers quickly. The module integrates with popular banks and accounting software and complies with the latest MOM regulations.
Leave Module: Customize different leave types and allow employees to apply and managers to approve online. The leave management software enables digital application and approval and submission of supporting documents online for easy administration.
Claims Module: Employees can submit claims online or through the app, and managers can approve them. Accurate reports show who is over-claiming and other key data to manage expenses.
Employee Hub: A self-service database where HR can store information securely, and employees can access their own records.
Customizable Reports: Generate customizable reports based on your HR and payroll data.
Attendance Tracking Module: Allow employees to clock-in and out through mobile or biometric devices, with fool-proof authentication, tracking through any device, and integration with payroll.
Shift-Scheduling Module: Know your manpower requirements and employee availability, and allow employees to bid for shifts.

Pricing: Payboy offers pricing plans starting from SGD 3.5 per employee per month.

USPs:

User-friendly interface and user experience, making it easy to navigate and use.
Payboy’s mobile apps allow managing employees from anywhere, at any time, directly from the device.

Wrapping Up

Choosing the right HR software solution can significantly improve business processes and employee engagement. HR software helps businesses to streamline HR processes, reduce administrative tasks, and enhance compliance with local laws and regulations. By selecting an HR software solution that aligns with their needs and goals, businesses can achieve greater efficiency and productivity.

Customer testimonials and case studies provide real-world evidence of the benefits of HR software for businesses in Singapore. For example, The Life Celebrant, a Singapore-based funeral services provider, was able to reduce payroll processing time from three days to 30 minutes after implementing JustLogin’s payroll module. Another example is event company Micepad, which improved employee engagement and streamlined HR processes by implementing Darwinbox’s HR software solution..

In conclusion, HR teams have to adopt HR technology solutions to deliver stronger business outcomes. By providing a comprehensive list of the top HR software solutions available in Singapore, this blog post aims to help businesses and HR teams make an informed decision when selecting the best HRMS solution. For more details about these providers and many other HR Management Systems (HRMS) providers, check out hrtech’s Marketplace – an one-stop platform to find the best HR software in the market that fits your requirements.

About the Author:

Mehak Mahajan is an ardent HR enthusiast who believes in the immense power that every HR holds to make a difference not just in the professional life of people around them, but rather transform their overall growth, learning, life goals, lifestyle, and achievements. Through her role as an HR Consultant at hrtech, she aims to enable application of technology across organizations struggling with their HR functions. She is a certified Six-sigma green belt with an MBA in Human Resources from the Indian Institute of Management, Ranchi, and has over 3 years of experience in HR and technology.