HRMS

11 Best HRMS Payroll Software In 2024

Check out the 11 best HRMS payroll software solutions of 2024. Compare features, pricing, pros, and cons to find out the right tool for your company.
11 Best HRMS Payroll Software

Tired of inefficient HR processes and payroll errors?

The right HRMS payroll software can make all the difference by simplifying your HR process.

We spent hours researching and testing various HRMS and payroll software solutions to find out these 11 best HRMS Payroll Software for 2024:

Software:Best For:Standout Feature:Pricing:
ZimyoMid-sized companiesGlobal PayrollStarts at $3 per user/month
Zoho PeopleCustomizationCustom FormsStarts at $1.5 per user/month, 30-day free trial
greytHRSmall businesses and startupsFree starter planFree for up to 25 employees, Starts at $42/month for up to 50 employees
KekaStrong payrollDirect salary payoutStarts at $120/month for up to 100 employees
247HRMAffordabilitySmart Auth system$30/month for up to 30 employees, Free trial available
Pocket HRMSMobile app functionalityAI-powered chatbotStarts at $30/month for up to 50 employees, Free trial available
HROneAll-in-one HR automation127 HR processes automatedStarts at $1 per user/month, Free trial available
Adaptive PayGrowing companiesScalable pricingStarts at $0.95 per employee/month
QuickHRFeature-rich HRMSBiometric integrationStarts at $5 per employee/month, 14-day free trial
HRiQLarge companies and enterprises9-Grid Box talent developmentAvailable on request
PeopleCentralEasy-to-use HR functionsUser-friendly interfaceCustom quotes upon request, Free trial available

Let’s dive in and take a detailed look at the key features, pricing, pros, and cons of each of these software.

Plus, make sure you read till the end, because we’ll also cover the key factors to consider while choosing the best software solution.

Best HRMS Payroll Software In 2024

1. Zimyo – Best Overall Pick

Zimyo

Our Score: 4.9/5 (Excellent)

Key Features: Core HR, Payroll Automation, Employee Engagement, Performance Management, Global Payroll, Time & Attendance, Mobile App

Pros:

  • All-in-one HR solution
  • User-friendly interface
  • Customizable workflows
  • Strong mobile app capabilities

Cons:

  • Some advanced features only in higher-tier plans
  • Limited third-party integrations

Zimyo stands out as our top overall pick for HRMS payroll software. It’s a complete HR platform that covers everything from basic employee management to advanced performance tracking.

What sets Zimyo apart is how it blends essential HR functions with modern tools for employee engagement. The software makes daily HR tasks easier while also helping build a better workplace culture.

Zimyo has over 2,000 users in more than 50 countries, showing it works well for different company sizes and locations. This global reach is backed up by their strong Global Payroll feature, which handles multi-country payroll needs.

One of Zimyo’s standout features is its mobile app. As remote work is on the rise, having a strong mobile app is crucial. Zimyo’s app lets employees clock in, request time off, and even collaborate with teammates, all from their phones.

However, Zimyo isn’t perfect. There’s a learning curve to using all its tools effectively and can be a bit overwhelming at first.

Also, while the basic plan is affordable at $3 per user per month, some of the more advanced features are only available in pricier plans.

For small businesses and mid-sized businesses, Zimyo is a great option. It is also worth considering for growing companies looking for a scalable solution.

However, if you’re looking for a more affordable solution, then other options like Zoho People or HROne are a better fit.

Best For:

  • Small and Mid-sized companies
  • Businesses with global teams
  • Companies focused on employee engagement

Not Best For:

  • Very small businesses with limited needs (under 10 employees)
  • Companies looking for strong integrations with other apps
  • Businesses looking for an easy-to-use solution

Pricing:

Starts at $3 per user per month for the Basic plan, with Standard plan at $4 per user per month and Enterprise at $6 per user per month. Add-ons available for specific needs like recruitment or learning management.

2. Zoho People – Best For Customization

 Zoho People

Our Score: 4.8/5 (Excellent)

Key Features: Custom Forms, Workflow Automation, Employee Self-Service, Time Tracking, Performance Management, Leave Management, Mobile App

Pros:

  • Highly customizable
  • User-friendly interface
  • Affordable pricing
  • Strong integration with other Zoho apps

Cons:

  • Learning curve for advanced features
  • Limited third-party integrations, and some features require higher-tier plans

Zoho People stands out as a top HRMS payroll software due to its flexibility. It’s a tool that molds itself to fit your company’s unique HR needs.

What makes Zoho People shine is its customization options. You can tweak almost everything – from forms to workflows.

The software covers all the HR basics and easily handles tasks like time tracking, leave management, and performance reviews.

But it goes beyond that. You can set up custom approval processes, create your own HR forms, and automate repetitive tasks.

One standout feature is the employee self-service portal. It lets your team handle many HR tasks on their own, freeing up your HR staff for more important work.

Employees can request time off, update their information, and even access training materials—all without asking HR—which frees up a lot of time in your HR processes..

However, Zoho People also comes with some considerable drawbacks.

All those customization options can be a bit much at first. There’s a learning curve, especially if you want to use the more advanced features. It takes time to set everything up just right.

Another drawback is that while it connects easily with other Zoho apps, it doesn’t have as many integrations with non-Zoho software. This could be a problem if you use a lot of different tools in your business.

Zoho People works best for growing companies that need a flexible HR solution. If you’re a small startup just beginning to organize your HR processes, it might be more than needed. In that case, a simpler tool like greytHR or Keka could be a better fit.

On the other hand, if you’re a large enterprise with complex needs, you might want to look at more advanced options like HRiQ.

But overall, for mid-sized businesses looking for a customizable, affordable HR solution, Zoho People is the perfect fit.

Best For:

  • Mid-sized companies
  • Businesses with unique HR processes
  • Companies already using other Zoho products

Not Best For:

  • Very small startups (under 10 employees)
  • Large enterprises with complex needs
  • Companies requiring extensive non-Zoho integrations

Pricing:

Starts at $1.5 per user per month. There’s a 30-day free trial and a limited free plan for up to 5 users. Higher-tier plans offer more features at increased prices.

3. greytHR – Best For Small Businesses And Startups

 greytHR

Our Score: 4.7/5 (Very Good)

Key Features: Cloud-based HRMS, Payroll Processing, Leave Management, Attendance Tracking, Employee Self-Service, Performance Management, Mobile App

Pros:

  • User-friendly interface
  • Complete HR and payroll features
  • Free starter plan for up to 25 employees
  • Strong compliance management

Cons:

  • Limited customization options and integrations
  • Some advanced features only in higher-tier plans

greytHR is a cloud-based HR and payroll software that’s best for small businesses and startups.

What makes greytHR stand out is its all-in-one approach. You get everything from basic employee information management to complex payroll processing in one package. This saves you from juggling multiple tools and keeps all your HR data in one place.

Over 23,000 companies trust greytHR, processing more than 2,00,000 payslips each month. That’s a lot of happy employees getting paid on time!

One of greytHR’s best features is its leave management system. It’s fully customizable, so you can set up leave policies that fit your company culture. Whether you offer unlimited PTO or stick to a traditional system, greytHR can handle it.

The employee self-service portal is another standout feature that saves a lot of time in HR processes.

But greytHR also has some drawbacks. If you’re looking for deep customization options, you might find it a bit limiting. Also, the user-interface could be better when compared to other HRMS.

For small businesses and startups, greytHR is a great option. The best part? It offers a free plan for up to 25 employees, which is perfect if you’re just starting out. As you grow, you can easily upgrade to more feature-rich plans.

However, if you’re a large enterprise with complex needs or stronger payroll features, you might want to look at more advanced solutions like Keka or HRiQ. And if you need advanced customization, Zoho People might be a better fit.

Best For:

  • Small businesses and startups
  • Companies with up to 500 employees
  • Businesses new to HR software

Not Best For:

  • Large enterprises
  • Companies looking for advanced customization
  • Businesses requiring many third-party integrations

Pricing:

Free starter plan for up to 25 employees with limited features. Paid plans start at $42 per month for up to 50 employees. Essential, Growth and Enterprise plans available for larger teams with more features.

4. Keka – Best For Strong Payroll

Keka

Our Score: 4.9/5 (Excellent)

Key Features: Payroll Automation, Statutory Compliance, Direct Salary Payout, Employee Tax Management, Expense Management, Time & Attendance Tracking, Performance Management

Pros:

  • Powerful payroll processing
  • User-friendly interface
  • All-in-one HR features
  • Scalable for growing businesses

Cons:

  • Some advanced features only in top-tier plans
  • Can be complex for very small teams

Keka stands out in our list for its strong payroll capabilities. This software handles everything from basic salary calculations to complex tax deductions.

One of its standout features is its direct salary payout system. You can pay your employees directly from the platform, reducing the chance of errors.

But Keka isn’t just about payroll, though. It offers a full suite of HR tools. The time and attendance tracking is particularly good, with features like GPS and selfie attendance for remote workers.

However, Keka’s strength can also be its weakness. All these features mean it might be more than needed for very small businesses. If you’re a startup with just a handful of employees, you might find greytHR more suitable.

The pricing is another point worth considering. Keka starts at $120 per month for up to 100 employees, which is higher than some competitors. But for mid-sized businesses, its value easily makes up for the cost.

One downside is that some of the more advanced features, like performance management and custom reporting, are only available in its higher-tier plans. This means you might need to upgrade as your business grows.

But all in all, Keka is great for businesses that need a strong payroll processing along with all-in-one HR features.

Best For:

  • Growing Startups
  • Mid-Sized Businesses
  • Companies with complex payroll needs

Not Best For:

  • Very small startups (under 10 employees)
  • Companies needing extensive customization
  • Businesses on a tight budget

Pricing:

Starts at $120 per month for up to 100 employees, with additional employees costing $1 each. There are two more higher-tier plans that offer more features but are available at a comparatively higher price range.

5. 247HRM – Best Affordable Pick

 247HRM

Our Score: 4.6/5 (Very Good)

Key Features: Payroll Processing, Attendance Management, Leave Management, Travel and Expense Management, Performance Management, Smart Auth, Rewards & Recognition

Pros:

  • Budget-friendly pricing
  • All-in-one HR features
  • User-friendly interface
  • Mobile app for on-the-go access

Cons:

  • Advanced features only in top-tier plan
  • Fewer integrations compared to other HRMS solutions

247HRM is the best budget-friendly option in our list of HRMS payroll software.

This software covers all the HR basics and then some. From payroll processing to leave management, 247HRM handles it all. The standout feature is its Smart Auth system, which makes clocking in and out really easy for employees.

One of the best things about 247HRM is its pricing. At just $30 per month for up to 30 employees, it’s a great pick for small businesses and companies on a budget. 

The software also stands out in its ease of use. The interface is clean and user-friendly, making it easy for even non-tech-savvy employees. This can save you time on training and reduce errors in data entry.

However, 247HRM isn’t without its drawbacks. Some of the more advanced features, like the Applicant Tracking System and Learning Management System, are only available in the top-tier plan. This means you might need to upgrade as your business grows and your needs become more complex.

Another potential downside is the limited customization options. If you need a highly tailored solution, you might find 247HRM a bit limiting. In that case, a more flexible option like Zoho People might be a better fit.

247HRM is ideal for small to medium-sized businesses looking for an affordable, all-in-one HR solution. It offers a good balance of features and price, making it a solid choice for companies on a budget.

However, if you’re a large enterprise with complex HR needs, you might find 247HRM a bit basic. In that case, a more feature-packed solution like Keka or HROne could be a better option.

Best For:

  • Small to medium-sized businesses
  • Startups on a tight budget
  • Companies new to HR software

Not Best For:

  • Large enterprises
  • Businesses that want advanced customization
  • Companies requiring advanced analytics

Pricing:

Starts at $30 per month for up to 30 employees. It offers two more plans with advanced features, available at a higher price range.

6. Pocket HRMS – Best For Mobile App

Pocket HRMS

Our Score: 4.7/5 (Very Good)

Key Features: Mobile App, AI-powered Chatbot, Biometric Attendance, Leave Management, Payroll Processing, Performance Appraisal, Employee Self-Service Portal

Pros:

  • Strong mobile app functionality
  • AI chatbot for quick assistance
  • User-friendly interface
  • Complete HR solution

Cons:

  • Some advanced features only in higher-tier plans
  • User interface could be better compared to other solutions

Pocket HRMS is a top pick for businesses that want their HR processes with a strong mobile app.

It offers full functionality, allowing employees and managers to handle HR tasks on the go. Need to approve a leave request while you’re out for lunch? No problem. Want to check your pay slip while waiting for the bus? Easy!

One standout feature is the AI-powered chatbot. Through it, employees can ask questions about company policies, leave balances, or payroll details anytime, reducing the workload on your HR team.

The biometric attendance system is another great feature. It uses your phone’s camera for facial recognition, ensuring high security. This is especially useful for companies with remote or field teams.

However, Pocket HRMS also has some drawbacks. As there are a lot of features, it can be overwhelming at first. There’s a learning curve, especially if you’re new to HRMS software.

Another potential downside is that some of the more advanced features, like detailed analytics and custom reporting, are only available in the higher-tier plans. This means you might need to upgrade as your business grows and your needs become more complex.

Pocket HRMS is ideal for businesses that have remote teams spread out across different locations or those with a lot of employees who work on the go. It’s particularly well-suited for companies in industries like sales, field services, or consultancy.

However, if you’re a small startup with just a handful of employees, you might find Pocket HRMS to be more than you need. In that case, a simpler solution like 247HRM could be a better fit. On the other hand, if you need deep customization options, you might want to look at Zoho People instead.

Best For:

  • Companies with remote or field teams
  • Businesses prioritizing mobile accessibility
  • Mid-sized companies with diverse HR needs

Not Best For:

  • Very small startups (under 10 employees)
  • Companies that need in-depth customization
  • Businesses requiring complex analytics

Pricing:

The Standard plan starts at $30 per month for up to 50 employees. A free trial is available to test the software.

7. HROne – Best For All-In-One HR Process Automation

HROne

Our Score: 4.8/5 (Excellent)

Key Features: Comprehensive HR Process Automation, Multi-legal Entity Support, Geo-tagging/fencing Attendance, Performance Management, Mobile App, AI-powered Features, Customizable Workflows

Pros:

  • Covers 127 HR processes in one platform
  • Flexible pricing with tiered plans
  • Strong mobile app functionality
  • AI-powered features for efficiency

Cons:

  • Learning curve and overwhelming due to wide range of features
  • Some advanced features only in higher-tier plans

HROne is the best all-in-one HRMS software. It’s designed to handle pretty much any HR task you can think of, all in one place.

With 127 HR processes automated, it covers everything from basic payroll to complex performance management. This makes it a great fit for businesses that want to simplify all their HR operations in one place.

One standout feature is the geo-tagging and fencing for attendance. This is super handy for businesses with remote or field workers. It ensures that employees are actually where they say they are when they clock in. No more buddy punching!

HROne also stands out in its flexibility. The tiered pricing model (Basic, Professional, and Enterprise) means you can start with just the essentials and add more features as your business grows.

This scalability is a big plus for growing companies. And the best part? It costs only $1 per employee per month.

However, all these features come with a trade-off. There’s a learning curve involved. It might take some time for your team to utilize all the tools and features fully.

Another potential drawback is that some of the more advanced features, like recruitment and performance management, are only available in the higher-tier plans. This means you might need to upgrade sooner than you’d like to access all the functionality.

HROne is ideal for mid-sized to large businesses that need comprehensive HR automation. This could be your solution if you’re juggling multiple HR tasks and want to bring them all in one place.

However, if you’re a small startup with simple HR needs, you might find HROne to be offering too many features. In that situation, a simpler option like Zimyo or 247HRM could be a better fit. 

Best For:

  • Mid-sized to large businesses
  • Companies with complex HR needs
  • Businesses looking to automate multiple HR processes

Not Best For:

  • Very small startups (under 10 employees)
  • Companies needing extensive third-party integrations
  • Businesses with limited HR budgets

Pricing:

The Basic plan starts at $1 per user per month. Professional and Enterprise plans are available with more features at higher price points. A free trial is available to test the software.

8. Adaptive Pay – Best For Growing Companies

Adaptive Pay

Our Score: 4.4/5 (Good)

Key Features: Scalable HRMS, Automated Payroll, Leave Management, Attendance Tracking, Claims Management, Performance Appraisal, Multi-workflow Systems

Pros:

  • Flexible pricing for different company sizes
  • Easy-to-use interface
  • Complete all-in-one HR features
  • Scalable as company grows

Cons:

  • Limited customization options
  • Lacks advanced features for large enterprises

Adaptive Pay is our top pick for growing businesses and startups.

What sets Adaptive Pay apart is its scalability. Whether you’re a tiny startup or a mid-sized company, the software adapts to fit your needs. The pricing model reflects this, starting at just $0.95 per employee per month for up to 15 employees, with costs decreasing as your team grows.

One standout feature is the multi-workflow appraisal system. It lets you set up different performance review processes for different departments or roles. This flexibility is a big plus for companies with diverse teams and varying performance metrics.

Adaptive Pay also stands out in its leave management system. It makes requesting and approving time off a breeze, reducing back-and-forth emails and potential conflicts.

The automated payroll calculation is another time-saver, especially for companies juggling different pay structures or shift patterns.

Now, while it’s great for small to mid-sized businesses, it does lack some of the advanced features that large enterprises need. If you’re looking for deep data analytics or wide-range of customization options, you might find it a bit basic.

Adaptive Pay is ideal for small businesses expecting rapid growth.

However, if you’re a large corporation with complex HR needs, you might find Adaptive Pay too simple. In that case, a more comprehensive solution like HRiQ could be a better fit.

And, if you’re a very small business with no plans for rapid growth, a simpler, more affordable option like Pocket HRMS or Zimyo would be a better option.

Best For:

  • Small to medium-sized businesses
  • Companies experiencing rapid growth
  • Startups looking for scalable HR solutions

Not Best For:

  • Large enterprises with complex HR needs
  • Companies requiring extensive customization
  • Businesses looking for advanced analytics

Pricing:

Starts at $0.95 per employee per month for up to 15 employees. Prices decrease as the number of employees increases. Custom packages are also available for larger teams.

9. QuickHR – Best Feature-Packed HRMS

QuickHR

Our Score: 4.6/5 (Very Good)

Key Features: Payroll Management, Leave Management, Performance Appraisals, Timesheets And Attendance, Mobile Apps, Biometric Integration, Learning Management System

Pros:

  • Comprehensive HR features
  • User-friendly interface
  • Strong mobile functionality
  • Flexible pricing options

Cons:

  • Some advanced features only in top-tier plan
  • User interface could be better

QuickHR is packed with features to handle pretty much any HR task you can think of.

It stands out because of its wide range of tools—from basic payroll to advanced learning management, QuickHR covers it all.

One of QuickHR’s best features is its mobile app. With QuickHR, employees can clock in, request leave, or check their payslips right from their phones.

Biometric integration is another standout feature. It adds an extra layer of security to attendance tracking, making sure the right person is clocking in at the right time. This is especially useful for businesses with strict time-tracking needs.

However, QuickHR isn’t perfect. Having so many features can be overwhelming at first. There’s a learning curve to using all the tools effectively and its interface also feels a bit basic when compared to other HRMS.

Another potential drawback is that some of the more advanced features, like the Learning Management System and Recruitment tools, are only available in the top-tier plan. This means you might need to upgrade to access all the functionality.

QuickHR is ideal for mid-sized to large businesses that need a wide range of HR tools. However, if you’re a small startup with simple HR needs, you might find QuickHR offers more features than needed. Instead, consider options like PeopleCentral or Zimyo.

Best For:

  • Mid-sized to large businesses
  • Companies with wide range of HR needs
  • Businesses looking for mobile-friendly HR solutions

Not Best For:

  • Very small startups (under 10 employees)
  • Companies needing extensive customization
  • Businesses with limited HR budgets

Pricing:

Starts at $5 per employee per month. Three pricing plans available: Essential, Enhanced, and Enterprise. A 14-day free trial is also available to test the software.

10. HRiQ – Best For Large Companies And Enterprises

HRiQ

Our Score: 4.8/5 (Excellent)

Key Features: Enterprise HR Management, Advanced Payroll Processing, Talent Development, Compliance Tracking, API Integration, Customizable Workflows, Comprehensive Analytics

Pros:

  • Highly scalable for large organizations
  • In-depth talent management tools
  • Strong compliance features
  • Extensive customization options

Cons:

  • Too complex for small businesses
  • Steep learning curve

HRiQ is an enterprise-grade HRMS software that stands out for its ability to handle complex HR processes at scale.

In addition to managing employees, it also helps nurture talent, ensure compliance, and drive strategic HR decisions across large organizations.

One standout feature is the Talent Development module. It uses a 9-Grid Box method to identify high-potential employees and plan for succession. This is especially great for large companies looking to develop future leaders from within the company.

HRiQ also stands out in its compliance tracking capabilities. It helps you stay on top of all policy and regulatory changes.

However, all these benefits do come with complexity. HRiQ has a steep learning curve, and you’ll likely need dedicated IT support to get the most out of it.

Overall, HRiQ is ideal for large companies and enterprises with complex HR needs. This could be your solution if you’re handling thousands of employees across multiple departments.

However, if you’re a small or medium-sized business, you might find HRiQ to be overwhelming. Instead, HRMS like greytHR or Adaptive Pay could be a better fit.

Best For:

  • Large corporations
  • Multinational companies
  • Organizations with complex HR structures

Not Best For:

  • Small to medium-sized businesses
  • Companies with limited IT resources
  • Startups or businesses with basic HR needs

Pricing:

Available on request. Expect enterprise-level pricing given the comprehensive nature of the software.

11. PeopleCentral – Best For Easy-To-Use HR Functions

PeopleCentral

Our Score: 4.6/5 (Very Good)

Key Features: Employee Self-Service, Leave Management, Payroll Processing, Performance Appraisal, Timesheet Tracking, Mobile App, Chatbot Assistance

Pros:

  • User-friendly interface
  • Comprehensive HR functions
  • Strong mobile app functionality
  • Customizable workflows

Cons:

  • Limited advanced analytics
  • Modules lack depth for large enterprises

PeopleCentral is our top pick for its great user interface. The software covers all the basic HR needs without overwhelming users with complex features.

One of the best features is the employee self-service portal. It lets workers handle many HR tasks on their own, like requesting leave or checking their pay slips. This saves time for both employees and HR staff.

Another helpful feature is the built-in chatbot. It answers common HR questions 24/7, so employees don’t have to wait for HR to respond.

However, PeopleCentral also has some drawbacks. You might find deep data analytics or complex reporting a bit basic if you’re looking for deep data analytics or complex reporting. It’s great for day-to-day HR tasks, but it may not give you the in-depth insights that some bigger companies need.

Another potential downside is that some of the more advanced features are only available in the higher-tier plans. This means you might need to upgrade to get all your desired functionality.

PeopleCentral is ideal for small to medium-sized businesses that want to simplify their HR processes without a steep learning curve. This could be your solution if you’re tired of shuffling papers and want to move your HR tasks online.

However, if you’re a large corporation with complex HR needs, you might find PeopleCentral too simple. Instead, a more comprehensive option like HRiQ could be a better fit. On the flip side, Zoho People will be a better solution if you need deep customisation options.

Best For:

  • Small to medium-sized businesses
  • Companies new to HR software
  • Organizations prioritizing user-friendliness

Not Best For:

  • Large enterprises with complex HR structures
  • Companies needing advanced analytics
  • Businesses requiring extensive customization

Pricing:

A free trial is available. Custom quotes are provided upon request, which means you can get customized solutions based on your needs.

Want to explore more HR tools? Check out our hrtech’s marketplace to find out and explore more software solutions that can significantly enhance your HR processes. Explore now!

What Is HRMS Payroll Software?

HRMS Payroll Software is a tool that helps companies manage HR tasks and payroll in one place. This software handles hiring, employee data, time off, and, most importantly, worker payments.

HRMS (Human Resource Management System) is different from other HR tools.

For example, HRIS (Human Resource Information System) like BambooHR focuses more on storing employee information.

HCM (Human Capital Management) systems like Workday and ADP cover a wider range of HR functions, including talent management.

HRMS Payroll Software, 247HRM or Pocket HRMS, is the perfect balance of both. It stores data and covers all the essential HR features with payroll processing.

Benefits Of HRMS Payroll Software

1. Time-Saving Automation

HRMS Payroll Software reduces manual work. It automatically calculates pay, taxes, and deductions. This means less time spent on paperwork and fewer mistakes.

2. Better Compliance

Staying on top of tax laws and labor rules is tough. HRMS Payroll Software keeps track of these for you. It updates automatically, helping you avoid costly legal issues.

3. Easy Reporting

Need to know how much you’re spending on salaries? Or how many sick days were taken last month? HRMS Payroll Software can spit out these reports in seconds. This helps you make smarter decisions about your workforce.

4. Employee Self-Service

Many HRMS Payroll systems let employees check their pay stubs, request time off, or update their information. This frees up HR’s time and makes employees happier.

5. Data Security

HRMS Payroll Software also uses strong security measures to keep important employee data safe. This is often better than storing everything in spreadsheets or paper files.

Key Factors To Consider For The Best HRMS Payroll Software

Here are some of the top key features to look for while selecting the best HRMS payroll software:

  1. User-friendly interface – You want software that’s easy to use, has a clean design and helps your team work faster and makes fewer mistakes.
  2. Strong integration – The best systems play nice with other tools you use. Look for software that connects smoothly with your accounting, time tracking, and other HR systems.
  3. Customization options – Every business is unique. Good HRMS Payroll Software lets you tweak settings to fit your needs.
  4. Mobile access – With the remote work trend growing, being able to check payroll information on-the-go is a must. A solid mobile app is a big plus.
  5. Strong reporting – The ability to quickly generate detailed reports helps you make smart decisions about your workforce.
  6. Scalability – As your company grows, your HRMS should grow with you. Look for software that can handle increasing employee numbers without any slow down and offer flexible pricing plans.
  7. Strong security – Look for softwares that offers strong security features. They should be compliant with all data protection regulations so you can also stay compliant and ensure protection of your employee data.

Our Selection Process

Selection Criteria:Weight:
Functionality30%
Ease of Use25%
Integration25%
Pricing15%
Security5%

Here’s how we evaluated each software based on some key selection criteria:

Functionality (30%)

We tested core HR and payroll features like employee data management, payroll processing, and reporting.

We looked for software that could handle complex scenarios like multiple pay schedules. The best tools offered a wide range of features without overwhelming users.

Ease of Use (25%)

We assessed how user-friendly each software was to use all the features.

We considered factors like layout design, menu organization, and the availability of tips or in-app guidance. Software that required minimal training to get started scored higher in this category.

Integration Capabilities (25%)

We also reviewed how well each tool integrated with other common business software, such as accounting systems or time tracking apps.

We gave better scores to software that offered a wide range of pre-built integrations and API access for custom connections.

Pricing (15%)

We compared pricing structures and plans, looking for transparent pricing and good value for money. We considered not just the base price, but also the cost of add-ons and scaling as a company grows.

Security (5%)

While all top solutions have strong security measures, we still evaluated each tool’s security features. We looked for industry-standard encryption, regular security audits, and compliance with data protection regulations.

With this strong and detailed selection methodology we came up with our top 11 picks for the best HRMS and payroll solutions.

How To Pick The Best HRMS Payroll Software?

It all starts with understanding your needs.

Are you just looking for basic payroll processing? Or do you need a full suite with time tracking, benefits management, and more?

Now, your needs will depend on your company size and industry.

For example, if you’re a small startup, greytHR might be a good fit. It’s designed for small businesses and startups. 

But if you’re a large enterprise, you might want to look at HRiQ, which is built to handle complex HR needs.

Once you’re clear about your requirements and company size, it’s the time to set your budget.

HRMS Payroll Software can range from a few dollars per employee per month to hundreds. Decide how much you’re willing to spend. Remember, the cheapest option isn’t always the best value.

If the budget is limited, check out solutions like 247HRM. But if you can spend more for advanced features, Zimyo or Zoho People are worth considering.

It’s also important to make a list of must-have features to find the top solutions that exactly fit your needs.

For instance, you can prepare a list like this:

  • Automated tax calculations
  • Employee self-service portal
  • Time and attendance tracking
  • Compliance management
  • Reporting and analytics

Then, based on your requirements, you can easily choose the best fit. So, let’s say mobile access is crucial for you. Then, Pocket HRMS is a great option that’s definitely worth considering.

After needs, and budget, it’s crucial to think about growth and your long-term plan.

Consider where your company will be in the next 5 years. You want software that can grow with you. For instance, Adaptive Pay is a good choice for growing companies.

Now, integration capabilities are also an important factor to consider during the selection process.

Your HRMS Payroll Software should easily connect with all the other tools you’re using. So, for example, if you use QuickBooks for accounting, make sure the software can integrate with it.

Most HRMS Payroll Software offers free trials or demos. So, get your team to test each software and see how easy it is to run a payroll, generate a report, or add a new employee.

As you’re testing and taking demos of each software, also consider the implementation aspect. This is important because the last thing you’d want is selecting a software that none of your team members can effectively use. That’s why it’s important to look for user-friendly software solutions.

Final Thoughts 

So, what is the best HRMS Payroll software?

Here’s a list of our top picks based on the company size from all the best HRMS Payroll solutions we covered so far:

Company Size:HRMS Payroll Software:
1-50 employeesgreytHR, 247HRM, Adaptive Pay
51-200 employeesKeka, Zoho People, PeopleCentral
201-1000 employeesZimyo, HROne, Pocket HRMS
1000+ employeesHRiQ, QuickHR

Remember, what works for one company might not work for another. So, take your time, test each software, and then pick the software that best fits your needs.
Need more guidance? Our experts at hrtech can help you pick the best software solution based on your unique requirements. Contact us today to learn more!

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