Piles of paper documents are a big headache for business owners nowadays. They always wish for an easier way to digitize their documents.

But the frustrating thing is what can be an easier way for document digitization.

To digitize my office documents one day, I tried scanning and typing each page manually. You know what? After a few pages it felt like an endless task.

Then I started hunting for online tools that can assist me with document digitization.

The search wasn’t easy.

But after spending a bit of time I found a helpful tool that can make the digitization process stress-free. In this post, I am going to tell you about this tool. 

So, if you are looking for a comprehensive tool for document digitization stick with me to the end of this post. 

Why Document Digitization Matters

Before I introduce you to the tool, I am talking about let’s talk a little about why you should consider document digitization.  

1. Saves Time

By digitizing documents, one can eliminate the need to flip through file cabinets. Plus, you can search or access it in seconds with just a few clicks.   

2. Frees Up Space

Storage spaces—it’s another headache for business owners. They always disturb the budget. Especially for small businesses or startups. But by digitizing documents, one can reclaim entire storage rooms. I mean, no more expenses for these physical rooms.

3. Enhances Security  

Physical documents can be lost or damaged. But digital files can be securely backed up. Plus, you can control who has access to your files.  

4. Improves Collaboration  

When you digitize documents, you can easily share them with your team. No matter where they are. This also eliminated the need to mail physical copies. 

Features You Should Look for in Document Digitization Tools

When looking for a tool for making documents digital do not choose one in a hurry. Spend time to find one that truly fits your needs. Below I have shared some key features that you should look for in such tools. 

• High Accuracy: Must convert documents efficiently without messing up the layout. 
• File Formats: Look for a tool that supports multiple formats i.e., images, PDFs, Word documents, etc. 
• Interface: Try choosing a tool that has a simple and easy-to-use interface. 
• Language: If you have documents in other languages then go for a tool that has multilingual capability.
• Budget: First, hunt the free ones and provide good output. Otherwise, choose the one that doesn’t affect the budget. 
• Security: Prefer tools that don’t store your information.

Popular Tool to Transform Your Paperwork

Finally, comes the time to introduce you to the tool that I mentioned in the introduction. The tool’s name is Imagetotext.info. It is an OCR tool that performs AI-based extraction and boasts almost all the features I mentioned in the previous section. 

But this tool doesn’t just extract text from your documents. It also offers some other subtools that can help you organize documents with ease. 

So, you can think of it as an all-in-one toolkit for document digitization. Below I am going to tell you how this tool can help you with the document digitization process. 

1. Making Paper Documents Editable

A common concern for business owners while digitizing documents is the format. I mean whether it be editable or noneditable. Editable formats make sense, right? That is where Imagetotext.info comes to help. It can help you make editable digital versions of your documents. 

Let me show you how. 

1. Take pictures of documents using your smartphone. 
2. Visit the said tool. 
3. Right on the homepage, upload your image, or if documents are available publicly online input the link inside the box. (You can upload up to 3 files in the free version, premium users can upload up to 50.)
4. After uploading files simply click on the convert button and wait for the output box to appear. 
5. Copy/Download the text and save it in a folder as required. 

To show you the output quality below I have shared an output I get after using this tool. 

Source:  https://www.imagetotext.info

2. Organizing Documents Digitally

Making the documents digital is beneficial but organizing them properly is more important. For example, if you scanned a complete report. It means you have that report digitized but each page as a separate file. 

But there will be a lot of trouble if you come in and need to find a particular page in that report. So, while digitizing your documents do not forget to organize them as a single file.

To do this, you can use the JPG to Word tool on Imagetotext.info. Let me tell you how you can organize multiple scanned images into a single file using this tool. 

1. Visit the said tool. 
2. Upload files that you want to organize.
3. Download as a Word file or a Zip folder. 

Source: https://www.imagetotext.info/jpg-to-word 

3. Transforming PDFs into Word

Businesses that use scanners to digitize their documents often get the output as PDF files. As you know they are non-editable. 

So, to make them editable you can use the PDF to Word converter tool by Imagetotext.info. This tool will convert your file into an editable Word document. The process is very similar to previous tools. 

1. Upload your PDF file on the said tool.
2. Hit the convert button. Wait for the output box to appear. 
3. Click on the download button to save your document. 

Source: https://www.imagetotext.info/pdf-to-word

Bottom Line

Document digitization is not such a hectic task to do now. By using a comprehensive tool like the one I shared in this post you can easily transform your paper documents into digital formats. So, embrace the digital transformation and make your office work easier today!